Meeting Rooms

Take a Walk Through the OVL

Rooms Available at OVL

Meeting Room request must be done by email.

The Main Meeting Room

The Main Meeting Room is a large space used for formal presentations, film screenings, art exhibits, receptions, parties and large meetings.

The meeting room has a built in projector and sound. A computer is also available, so all you need is account login or thumb drive. Meeting Owl is available upon request.

Occupancy varies depending on set up.

The Small Meeting Room

The Small Meeting Room is a formal board room adjacent to the Main Meeting Room, with doors that can be closed. It can accommodate up to 20 people.

The Alys and Bob Bownes Cape Cod History Room

The Alys and Bob Bownes Cape Cod History Room is home to the Cape Cod Collection, and a handful of old and rare books dedicated to local history.

It features a full table that seats up to 20 people and is available for reservation by small groups.

The Makerspace

The Makerspace and Innovation area is evolving. There are tables available to seat up to 25 people, 12 laptops can be reserved along with presentation AV. The room also is equipped with a 3D printer, green screen and 2 Oculus Rift VR set-ups.

The Zoom Room

The Zoom Room Duo is the common sense choice for private short meetings, one-on-ones, and private conversations, tele-health and zoom interviews. Dual skylight ceilings & full profile doors flood our booths with natural light so you never feel claustrophobic. Layers of sustainable acoustic insulation and felt panels dampen sound and enable private conversations. High-powered motion-activated fans keep you cool and cycle fresh air into the booth once every minute. he Zenbooth Duo comes standard with the industry’s only electric height-adjustable desk that allows you to easily change positions for improved ergonomics.

The adjustable desk allows the work surface to be raised and lowered to accommodate different working heights. The range of the adjustable desk is from 29″ to 55″ to accommodate use both while seated or standing. Plenty of outlets and a dimmable light.

The Calvin C. Gould Library Green

The Calvin C. Gould Library Green is the center of the Village, and features a large open space for outdoor events. It is where the Library holds Summer Celebrations, the Summer Concert Series, Saturday Shindigs, and our Holiday Decorations during Stroll Weekend in December. This area is available to rent for functions.

The Carolyn Crossett Rowland Fireside Reading Room

The Carolyn Crossett Rowland Fireside Reading Room houses the Library’s periodicals. It features a handful of comfortable arm chairs, a full table, gas fueled fireplace, and a piano.

Concert and recitals are sometimes performed in the beautiful room.

The Anne Williams McGraw Atrium

The Anne Williams McGraw Atrium is a new open space area of the library. The area features 8 large table and chairs. This spot is great for impromptu meetings, clubs, crafts, games and socializing.

Purpose

The main meeting room of the library is designed to serve as a community resource for educational, informational, and cultural purposes. It supports the library’s role in being a hub for community engagement and knowledge sharing.

Endorsement Disclaimer

The library serves as a host site for meetings and events but does not endorse the content or views presented during these meetings. The perspectives and opinions shared during meetings are solely those of the event organizers and participants.

Capacity and Setup

The room can hold up to 70 people comfortably in auditorium style. Alternative setups available include classroom and boardroom styles. Please specify the desired setup at the time of booking.

Technology and Equipment

The room is equipped with a projector and screen. Staff assistance will be provided. The library’s Meeting Owl (an all-in-one 360° video conferencing device) is available upon request. Users are responsible for ensuring they know how to operate equipment or should arrange a tutorial prior to the event.

Booking

The room may be booked by individuals, organizations, or groups for a specified duration at the
Director’s will. Library programs and events have priority on use of all spaces in the facitlity. Reservations are on a first-come, first-serve basis and the availability of staffing. If the room is not booked, it may be used on a walk-in basis, but scheduled bookings always take precedence.

After-Hours Usage

The meeting room is available for use after library operational hours, specifically after 5PM. A charge will be incurred for ALL after-hours usage. After hour usage fee starts at 5 PM. The fee is $30.00 per hour. This fee is for nonprofits and businesses. The exact fee and payment details can be obtained from the Library’s Director.

Usage Guidelines

The time of set-up and exit must be adhered to. The room must be left clean and in the condition it was found. No tacks, nails, or adhesives may be used on the walls or furnishings. Light refreshments and snacks are allowed, must be made know to library at the time of reserving
spaces. Noise levels should be kept to a reasonable level to not disturb other patrons or neighboring facilities.

Liability

The individual or organization reserving the room is responsible for any damages to the room or
equipment during their usage period. The library is not responsible for any lost or stolen items.

Cancellations

Please provide at least 48 hours’ notice for cancellations. Repeat instances of no-shows without prior cancellation may result in booking privileges being revoked.

Charges

Any additional services or equipment not listed may incur additional charges.

Policy Agreement

By reserving the room, users agree to adhere to this meeting room policy. Violations may result in loss of use.

The Main Meeting Room of the library Is available for $75.00 the first hour and $50.00 for each
additional hour. In support of nonprofits, room fee is waived, donations are accepted, after hour fee applies to all.

Note: After hour fee for a business is $25. Per hour. NP is $30.00