The Main Meeting Room is a large space used for formal presentations, film screenings, art exhibits, and large meetings. It can seat up to 50 people at one time.
The Small Meeting Room is a formal board room adjacent to the Main Meeting Room, with closed doors. It can accommodate up to 20 people.
The Community Room is the first room on the right as you enter the Library. It holds community notices, pamphlets, and brochures. The Community Room is the most appropriate room for phone calls or "loud work." It is used on a first-come first-serve basis. Due to this room being open to the community, users may experience others using the room at the same time.
The Fireside Reading Room houses the Library's periodicals. It features a handful of comfortable arm chairs, a full table, the fireplace, and a piano.
The History Room is home to the Cape Cod Collection, and a handful of old and rare books dedicated to local history. It features a full table that seats up to 20 people and is available for reservation by small groups.
The Library Green is the center of the Village, and features a large open space for outdoor events. It is where the Library holds Summer Celebration, the Summer Concert Series, Saturday Shindigs, and our Holiday Decorations during Stroll Weekend in December.
The Main Meeting Room, Small Meeting Room, History Room, and the Library Green are the only spaces available for reservation. Groups may use the Community Room or the Fireside Reading Room on a first-come first-serve basis, so long as library patrons are not displaced or disturbed.
The Osterville Village Library offers meeting room space for use by community organizations. The large meeting room holds 100 guests and is available for meetings and special events. Note: At present we have 80 seats. Folding chairs can be brought in by the requestor if needed.
The small meeting room is available for up to 12 guests. Seats are provided for this room.
The library also makes available two other spaces for your group meetings. The Local History Room has occupancy for 20 guests. Presently we have two tables with 8 seats which can easily be expanded to 12 seats.
The Fireside Reading Room is available after hours for meetings and has occupancy for 30 people.
How do I find out about meeting room use at the Osterville Library?
Read the Osterville Library Meeting Room Policy (see Document 1) to get all the information you need to make your decision.
Do you charge for use of your meeting rooms?
That depends upon the type of program or event you are holding, which room you are holding it in, and whether it takes place after library hours. Fees are paid to the custodian or staff member to open the library, provide information about the library, and alarm the building after your event is over.
How do I find out about meeting room fees?
Read the Meeting Room Fee Structure (see Document 2).
Is there a fee for after hours use of the meeting room space?
Yes, the library hires a sub-contractor to open the library, provide security, secure it after leaving and to be available if there in an emergency. Sub-contractor fees are $12.00 per hour, $6.00 per half hour or part thereof.
How do I reserve a meeting room?
The Osterville Village Library provides a registration/application form (see Document 3) for your use. Fill out the registration form, and either fax, mail or deliver the form to the Administrative Assistant. You will be contacted by a representative of the OVL as soon as possible.
A complete packet of the meeting room policy, fee structure, and registration / application form is available upon request. Please contact Business Administration Manager Maryann Colombo at 508-420-0550.
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